Use bullet points to segment the content. Since we are working on a 3 paragraph maximum length for your letter, the content can be further broken down by bullet points. Similar to this article, where I used a numbering system from 1 to 6, it allows the reader to glance down and get the outline of what you are trying to say. At the beginning of your paragraphs, use bold face font. This is a trick that many marketers are familiar with. If you highlight the first few words of each paragraph with compelling text, the reader will want to read more. And this is a good thing! Give your printed letter the eye test. Since most people end up writing their letters on a computer, and sending them in digitally, it might be a good idea to actually print it out, look at the font size as well as the content and see how easy it is to read. Since the company will be actually printing out the document and reading it by hand, it makes sense for you to do the same. These are just a few great tips that you want to remember for your cover letter format.
There are a lot of business letter formats that can be used. However, the block format is the simplest and the most widely used amongst all of them. Just keep the following things in mind since they are quite common in all of them: the return address of the letter writer should be indicated, the date of the letter, the complete name, title and address of the recipient should be indicated and the appropriate salutation with a colon should be used. Do not forget that the body of the letter should be short. Businessmen especially the owners do not have the time to read a long letter. In fact, it should not have more than 4 paragraphs. Actually there is a preformatted business letter format that you can always use to help you out. It will make sure that your letter has the right space in between paragraphs, the right margins and size of the indentation and even the right font and its size. It is important that use the correct business letter format because of the impression that it will give your recipient about you and your business.