There are a lot of business letter formats that can be used. However, the block format is the simplest and the most widely used amongst all of them. Just keep the following things in mind since they are quite common in all of them: the return address of the letter writer should be indicated, the date of the letter, the complete name, title and address of the recipient should be indicated and the appropriate salutation with a colon should be used. Do not forget that the body of the letter should be short. Businessmen especially the owners do not have the time to read a long letter. In fact, it should not have more than 4 paragraphs. Actually there is a preformatted business letter format that you can always use to help you out. It will make sure that your letter has the right space in between paragraphs, the right margins and size of the indentation and even the right font and its size. It is important that use the correct business letter format because of the impression that it will give your recipient about you and your business.
1. Introduction _ The introductory paragraph forms the first essential part of a good cover letter format. This opening statement, if used as an application, must clearly explain your purpose for writing the employer. It must explain the reason why you want to apply for the available position. You may also need to include how you came to know of the available post, be it referred or through the classified ads in a newspaper or online. Point out to the recruiter that your competencies meet their requirements. If the intention of your cover letter is to inquire about available positions, then you need to let them know what roles you want to perform.