In the first cover letter format, you should give the real reason why you are writing to the company. You have to express your enthusiasm and you should be able to match your credentials with the position's qualifications so the employer will also become eager to hire you. In the second part, express your credentials and abilities. Take note of all those things that you can offer. As much as possible, refer to the qualifications listed on their advertisement and try to illustrate how your abilities can relate to the position. In writing this part of the cover letter, it would help if you can put your best foot forward. The concluding paragraph of every correct cover letter format is for you to again express your interest over the job and allow your employer to understand how they will be able to reach you. Give your phone number and/or email address. If you can, it would be nice if you can come to their office after a couple of weeks so you can inquire about the status of your job application. Be professional in your cover letter; avoid unnecessary wordings and graphics on the paper. The simpler it is then the better.
To be able to write an efficient and effective business letter, you have to know your purpose for writing one. It can be informational, persuasive, motivational or promotional. You have to know that there are business letter formats that you can follow. With the format, it is now easier to make a letter that looks and sound professional. But the format does not include the words that you are going to write. Just remember that you should use words that are clear and concise. Never be vague especially if you are trying to ask something from your recipient. Most people will not have the patience or the time to decipher what you are saying. Besides, nobody assumes in the corporate world. So many mistakes have already been made when one assumes or guesses what the other party wants. Just make your point in as less words as possible. Do not put unnecessary details into your letter. So even if you are writing a complaint letter, remember to always remain professional. Simply state the problem, remain polite and respectful and do avoid threats and most especially curse words. Do not worry because once you get a hold of a business letter format, writing your business letter will become a breeze.